OHAAT is an approved vendor for the Public Health Management Corporation (PHMC), which means that if your clients qualify for assistance from the DHS CUA Emergency Fund, the DHS Emergency Fund, or the DHS Prevention Assistance Fund, you can refer them to our Beds for Kids Reimbursement Program using these funds. (Or put more simply, PHMC will pay us to provide beds for your clients.)
Your organization must be an approved referral partner of our Reimbursement Program. If your organization is not an approved partner, then you may apply to become a partner by submitting our online Reimbursement Program Referral Partner Application Form. If you’re unsure whether your organization is an approved Referral Partner, please contact our office.
Your client must qualify for assistance from one of the three DHS funds administered by PHMC. For more information, follow the links to the DHS CUA Emergency Fund, the DHS Emergency Fund, or the DHS Prevention Assistance Fund.
For every family that you refer to our Reimbursement Program, you must follow these three steps:
|1.||Request an invoice from OHAAT’s Director, Becky Sedmak, by sending an email to firstname.lastname@example.org and including the following information: (a) DHS case name and number, (b) caregiver’s name, and (c) number of beds requested. She will reply with a Bedding Package Invoice in PDF format. If your client does not have an open DHS case and you are applying to the DHS Prevention Assistance Fund, you do not need to send Becky a DHS case name and number.|
|2.||Submit the Bedding Package Invoice to PHMC with their required application. On the application, please request that PHMC’s check be sent directly to us (the vendor).|
|3.||As soon as PHMC notifies you that your application has been approved, forward PHMC’s approval email to Becky Sedmak at email@example.com. Then refer a client using our online Reimbursement Program Client Referral Form. Make sure to use the correct five-digit referral partner code for your organization. If you’ve forgotten it, look on the Bedding Package Invoice above the name of your organization.|
What if my client doesn’t have an open DHS case?
If your client does not have an open DHS case and you are applying to the DHS Prevention Assistance Fund, you do not need to send Becky a DHS case name and number. Simply send the caregiver’s name and the number of beds requested.
How do I know if my PHMC application has been approved?
PHMC will contact you after they’ve reviewed your application. PHMC does not notify us, which is why we ask you to forward PHMC’s approval email to Becky Sedmak at firstname.lastname@example.org.
My application was approved, and I have a check for OHAAT. Where do I send it?
All checks addressed to One House at a Time (OHAAT) should be mailed to 411 Susquehanna Road, Ambler, PA 19002. Next time you submit an application to PHMC, save yourself a stamp and request that the check be sent directly to us (the vendor).
Your Client Referral Form requires a Referral Partner Code. What is my code?
Every organization has a different five-digit referral partner code. If you’ve forgotten your code, look on the Bedding Package Invoice above the name of your organization.
What goods and services do you provide?
Every recipient receives a complete bedding package as shown on our General Info page and expedited delivery. The bedding package includes a twin-size bed that’s both hypoallergenic and bed bug resistant, a waterproof and bed bug proof mattress encasement, a sheet set, a blanket, and a pillow. Depending on inventory, recipients may also receive several age-appropriate books, a toothbrush and a stuffed animal.
Do you provide cribs, toddler beds, bunk beds, or dressers?
No, not at this time.
Do I need to schedule the delivery with my client?
No, our Program Coordinator will call your client directly to schedule the delivery (unless you direct us otherwise). All clients will receive a call on Thursday morning to schedule their delivery. As long as we reach them by Friday at noon, their delivery will be scheduled for that weekend. (There are occasional exceptions.) Once we schedule a delivery with your client, you will receive a confirmation email stating the scheduled delivery day. After the delivery is successfully made, you will receive a final confirmation email. If at any point during this process we have difficulty reaching your client, we will contact you.
What if I have questions?
Don’t hesitate to contact us! If you have a question about an invoice, contact Becky Sedmak at email@example.com or 215-620-9937. If you have a question about a referral or scheduling, contact Megan at firstname.lastname@example.org or 215-346-6427.