OHAAT is an approved vendor for the Public Health Management Corporation (PHMC), which means that if your clients qualify for assistance from the DHS CUA Emergency Fund, the DHS Emergency Fund, or the DHS Prevention Assistance Fund, you can refer them to our Beds for Kids Reimbursement Program using these funds. (Or put more simply, PHMC will pay us to provide beds for your clients.)
Your organization must be an approved referral partner of our Reimbursement Program. If your organization is not an approved partner, then you may apply to become a partner by submitting our online Reimbursement Program Referral Partner Application Form. If you’re unsure whether your organization is an approved Referral Partner, please contact us at 215-346-6427 or firstname.lastname@example.org.
Your client must qualify for assistance from one of the three DHS funds administered by PHMC. For more information, follow the links to the DHS CUA Emergency Fund, the DHS Emergency Fund, or the DHS Prevention Assistance Fund.
For every family that you refer to our Reimbursement Program, you must follow these three steps:
|1.||Request an invoice by sending an email to email@example.com and including the following information: (a) DHS case name and number, (b) caregiver’s name, and (c) number and type of beds requested. We will reply with an invoice in PDF format. You can also request an invoice by filling out our Invoice Request Form. If your client does not have an open DHS case and you are applying to the DHS Prevention Assistance Fund, you do not need to provide a DHS case name and number.|
|2.||Submit the invoice to PHMC with their required application. On the application, please request that PHMC’s check be sent directly to us (the vendor).|
|3.||As soon as PHMC notifies you that your application has been approved, forward PHMC’s approval email to firstname.lastname@example.org. Then refer a client using our online Reimbursement Program Client Referral Form. Make sure to use the correct five-digit referral partner code for your organization. If you’ve forgotten it, look on the invoice above the name of your organization or contact us at 215-346-6427 or email@example.com.|
What if my client doesn’t have an open DHS case?
If your client does not have an open DHS case and you are applying to the DHS Prevention Assistance Fund, you do not need to provide a DHS case name and number.
How do I know if my PHMC application has been approved?
PHMC will contact you after they’ve reviewed your application. PHMC does not notify us, which is why we ask you to forward PHMC’s approval email to firstname.lastname@example.org.
My application was approved, and I have a check for OHAAT. Where do I send it?
All checks addressed to One House at a Time (OHAAT) should be mailed to 411 Susquehanna Road, Ambler, PA 19002. Next time you submit an application to PHMC, save yourself postage and request that the check be sent directly to us (the vendor).
Your Client Referral Form requires a Referral Partner Code. What is my code?
Every organization has a different five-digit referral partner code. If you’ve forgotten your code, look on the invoice above the name of your organization or contact us at 215-346-6427 or email@example.com.
What goods and services do you provide?
We have two bedding package options as shown on our General Info page: a single twin-size bed and a twin-size bunk bed. Every child also receives a waterproof and bed bug proof mattress encasement, sheet set, blanket, pillow, several age-appropriate books, a toothbrush and a stuffed animal. Delivery is included and guaranteed within 9 days of PHMC approval (or whenever you notify us of PHMC approval).
Are the beds new?
All of the items that we provide are guaranteed to be new except for the books and stuffed animals, which maybe be gently-used.
Do you provide cribs, toddler beds, full / queen / king beds, or dressers?
No, not at this time.
Do I need to schedule the delivery with my client?
No, our Referral Coordinator will call your client directly to schedule the delivery (unless you direct us otherwise). All clients will receive a call on Thursday morning to schedule their delivery. As long as we reach them by Friday at noon, their delivery will be scheduled for that weekend. Once we schedule a delivery with your client, you will receive a confirmation email stating the scheduled delivery day. After the delivery is successfully made, you will receive a final confirmation email. If at any point during this process we have difficulty reaching your client, we will contact you.
What if I have questions?
Don’t hesitate to contact us at 215-346-6427 or firstname.lastname@example.org!